Duration: 6-12 months
About the Organization: Lines for Life is a regional non-profit that is dedicated to preventing substance abuse and suicide. We offer help and hope to individuals and communities, and promote mental health for all. Our work addresses a spectrum of needs that include intervention, prevention, and advocacy. We educate, train, and advocate to prevent issues of substance abuse, mental illness, and thoughts of suicide from reaching crisis levels. But when a crisis arises or support is needed, we are available 24/7/365 to intervene with personalized help.
Position Summary: Lines for Life has doubled in size within the last two years and is seeking a temporary Project Coordinator to support its continued growth by organizing the logistics of several special projects. Projects include main office expansion, setting up a satellite office in Central Oregon, coordinating the transition to a new Electronic Health Record, and coordinating the development of an online database that will track and provide information on the availability of substance use disorder (SUD) placements across the state of Oregon.
- Develop, maintain and monitor project plans, project schedules, communications, work hours, budgets and expenditures.
- Organize meetings with key stakeholders in the project, and document and follow-up on important actions and decisions from meetings.
- Facilitate problem-solving when obstacles arise in order to ensure project deadlines are still met.
- Possible projects include, but are not limited to:
- Coordinate the expansion of Lines for Life’s main office. The new space will house our Prevention department, YouthLine, Crisis Line, as well as shared workspaces and common areas. This project will require working closely with the General Contractor, IT, external vendors, and various contractors to ensure the vision for the new space is realized and the needs of the Prevention and Crisis Lines departments are met, while minimizing service interruption.
- Coordinate the logistics of the setting up a satellite office in Central Oregon which will include a call center with 10 phone and computer stations and designing the space to be safe, welcoming and inviting to youth volunteers. This project will require collaboration with property managers, IT, the YouthLine department, and external vendors, and the ability to work remotely for much of the project.
- Coordinate the logistics of developing a database that will track and provide information on the availability of substance use disorder (SUD) placements across the state of Oregon. This will require collaboration with the Recovery Now Registry Coordinator, Quality Assurance and Contracts Line Manager, IT Specialist, external vendors and external partners.
- Coordinate the transition to a new Electronic Health Record in collaboration with the IT Specialist, Quality Assurance and Contracts Lines Manager, and external vendors. This includes coordinating the transition of 26+ call report forms, the resource database, the volunteer database and client database, ensuring that the software is set up to meet HIPAA compliance and FIPS 104-2 security standards, communicating the software transition timeline to staff and volunteers, and coordinating the training of staff and volunteers on how to use the new software
- Bachelor’s degree in a related field.
- A minimum of three years’ experience in project coordination.
- Exceptional verbal, written and presentation skills.
- Ability to work effectively both independently and as part of a team.
- Ability to coordinate the logistics and communications related to software changes, including the transition to a new Electronic Health Record.
- Technical competency including proficiency in Microsoft Office 365 and video conferencing.
- Ability to work on tight deadlines.
- Project Management Professional (PMP) certified
- Software change management experience
- Experience setting up new workspaces or overseeing building expansions or moves.
Work Schedule: This position will typically work Mondays through Fridays, 8:30 AM – 5 PM, but may occasionally need to work outside of this timeframe to meet project deadlines. This position will require occasional travel to Bend, Oregon
Physical Requirements: Work is primarily conducted in an office environment and requires the ability to sit or stand at a computer for extended periods of time.
This job description is not meant to be an all inclusive list of duties and responsibilities, but constitutes a general definition of the position’s scope and function in the company. Lines for Life is an equal opportunity employer.
Lived Experience: Lines for Life encourages individuals with lived experience to apply. This includes individuals who have undertaken their own recovery journey or supported someone through a recovery journey from mental health conditions, suicidal struggles, and/or substance abuse. They have the capacity to draw upon and use their own lived experiences to help others and prevent suicide and substance abuse and promote mental wellness.
EEO: Lines for Life strives to create a diverse, inclusive environment to better represent the communities that we serve. We are an equal opportunity employer.